STUDENT ASSOCIATION AND SOCIETIES:
1.NOTIFICATION-:
The Election to the difierent offices of the Students Union and other societies , Associations of +3 and +2 students for the session will be notified as per instruclions of Govemment of Orissa, Department of Higher Education,
2.PROGRAMME
The election shall be held as per programme supplied by the Govemment
3.CODE OF CONDUCT / INSTRUCTIONS 'GUIDELINES / RULES
The code of conduct intructions,/guidelines/ rules and regulations notified by the college authority shall be striclly followed in the college election which supersedes all other instructions,/guidelines rules and regulations of the previous years or as mentioned in the college calendar or the previous years.
4.ELIGIBILITY
Only bonafide students of K. B. D. A. V College, Nirakarpur can take part in the college election. He/she can contest election/propose/second / cast his or hervole provided that he/she has taken fresh admission or readmission during the current academic session within the time specified by the Principal. No readmission will be allowed after the specified date.
He/she must possess valid identity card of the college either new or renewed one.
5. NAME OF DIFFERENT OFFICES & POSTS:
+3 Classes +2 Classes
l. Studenfs Union 1. Cultural Assoclaton
a. President a. Secretary
b. Mce- President b. Assistant Sacretary
c. Secretary c. Class Representatives
d. Assistant Secretary (one from each faculty class wise)
e. Class Representatives
(One from each faculty class wise)
ll. Dramatic Association. 2 Dramatic Association
a) Secretary a) Secretary
b) Assistant Secretary b) Assistant secretary
lll. Athletic Association 3. Athletic Association
a) Secretary a) Secretary
b) Assistant Secretary b) Assistant Secretary
lV. Student'sCommon Room 4. Students'Common Room
a) Secretary a) Secretary
b) Assistant Secretary b) Assistant Secretary
V. Social Service Guild 5. Social Service Guild
a) Secretary a) Secretary
b) Assistant Sacretary b) Assistant Sacretary
Vl. Orlya Sahitya Samaj 6. Oriya Sahitya Samaj
a) Secretary a) Secretary b) Assistant Secretary b) Assistant Secretiary
Vll. Day Scholars' Association 7. Day Scholars' Association
a) Secretary a) Secretary
b) Assistant Secretary b) Assistant Secretary
vlll. Science Society 8. Science Society
a) Secretary a) Secretary
b) Assistanl Secretary b) Assistant Secretary
6.NOMINATION:
(i) Any eligible student of the college can contest different posts in the prescribed Nomination form, available in the college counters (along with other instruclion/ guidelines etc) on cash payment.
(ii) No student can contest for more than one offlce.
(iii) A studentwho does not have at least 75% of attendance in the class can not contest for any post. 75% of attendance of a candidate will be determined by computing his/her attendance in all subiects taken together.
(iv) Every contesting candidate must execute an "undertaking' available along with Nomination Form failing which he /she shall not be allowed to contesl in the eleclion.
(v)Filing of Nominations can only by made in the presence of the ofiicers in charge of"Nomination and Scrutiny'. The candidate, the proposer and the seconder must sign in the appropriate places in the Nomination form only in the presence of the officers who shall compare the signatures with their respeclive identity cards.
(vi)The candidate, the proposer and the seconder are advised to carry the following documents while entering the Nomination HallRoom.
(A)Up-to-date newrenewed identity card of lhe current session.
(B) No student who is a candidate for the office can propose or second another candidate for the office.
For example
Category of Postoffice Candidate, Proposer and
Seconder must be from
+2 Stream +2 Sream
+3 Slream +3 Stream
Science Society (+2) +2 Science
Science Society (+3) +3 Science
Class Representative Same Class
(ix) Nominations can be filed in absentia (only in exceptional, cases) if the signatures of candidate, proposer and seconder are attested by any Gazetted officer or by any of the teachers of the college.
(x)A candidate may file more than one sel of nomination for the same post.
7.SCRUTINY
Scrutiny of nomination shall be made and valid nomination shall be published by sPM on the same day after verification of his/her attendance and other records.
8.WITHDRAWAL OF NOMINATION
(i) A candidata may withdraw higher nomination in person only.
(ii) He/she shallfll-upthe prescribed withdrawalform in the presence of the oficer-in-charge in the control room.
iii) ln no case withdrawal of nominations be made in absentia / or through agents.
9.PUBLICATION OF FINAL LIST OF CONTESTING CANDIDATES
(i)A final fist of contesting candidates for different posts shall be published separately for +3 and +2 candidates.
(ii)The placement of names in the final list shall be made alphabetically which shall remain same in the ballot paper.
10.WHAT I STAND FOR;
(i)A meeting for'What I Stand for' shall be organized by the election commiltee separately for +3 and +2 students.
(ii)The detailed code of conduct and instructions for the meeting shall be notified separately.
11.POLLING
i)The polling to the students' Union and other students' societies/ Association for +3 and +2 stream shall be held as per the notification of Govemment of Orissa.
ii)The detailed code of conduct instructions guidelines to the votes on the date of poll shall be published separately.
12.COUNTING OF VOTE
i)The counting of votes shall be made on the same day of the poll.
ii)The detailed instructions for counting of votes shall be notified separately.
13.PUBLICATION OF RESULTS.
As soon as counting is over, the names of elected candidales shall be published in the students notice board.
14.OATH TAKING CEREMONY
(i)The oath-taking ceremony of eleclect candidates shall take place as per the time and place specified by the Principal.
(ii)All the elected candidates are required to attend the oath-Taking ceremony. They shall be administered the 'oath of office' by the Principal Advisor/ Vic+.President /Prof, in charge as the case maybe.
(iii)Any elected candidate remaining absent on the day of the ceremony shall take oath on any working day later.
15.GOVERNMENT GUIDELINES:
(l)The student contesting for difierent posts can not display hoardingsand posters. The college authority shall afiix hoarding at conspicuous places indicating the names of the candidates and posts for which
they are contesting.
(ii)Eleclion results shall be published by the college authority Posters containing the names of the elected candidate shall be affixed at the conspicious places of the college.
(iii)A student, who does not have at least 75% attendance in the class,cannot contest for any post. 75% attendance of candidate will be determined by counting his attendance in all subject laken together.
(iv)lf any contesting candidate indulges in violent aclivities intimidates any student to vote for hin/her, he/she shall be disqualified and higher candidature shall stand cancelled .
(v)lf the election ofthe Student's Union is not held as per the schedule on the date already notified due to protest or trouble created by students, no further election shall be held in that college for the current academic session.
GENERAL INSTRUCTIONS:
(i)A student convicted in any court of law cannot contest the election.
(ii)There shall be no provision for recounting of votes. The counting of votes as certified by the presiding and polling officers and countersigned by the compiling officer is rinal.
(iii)The candidate, his/her proposer, seconder and two other bonafide students accompanying the candidate will be allowed to enter the main gate for filing nomination on production of the valid identity cards as filed in nomination form.
(iv)A student desiring to file his,/her nominations is advised to submit application for obtaining'attendance Cerlmcate" to theAdministralive Bursar as per the date and time notified.
(v)ln case of Tie (i.e. equal no. of votes in counting) a declaration of successful candidate in the Election shall be determined by the Principal by means of Toss of coin'.
(v)The Principal may alter, amend, supplement or abrogate any or all these rules if considered necessary for lhe discipline ofthe college.
(vi) The Principal shall be the final authority in all matters connected with the elections and his decision shall be final and binding.
LYNGDOH RULES FOR ELECTION
WHO
WHO CAN PARTICIPATE?
To insulate the election process from criminals and polilical partles, during the poll period no one other than college/university students can take part in the election process. The candidates violating this rule will be disqualifed.
MODE OF ELECTIONS
The committee recommended direct elections for smaller universilies like the JNU or the University oI Hyderabad. lt said larger universities with widespread campuses could allow individualcolleges to constitule their own representative bodies, which would furlher elect representatives to the apex university body. The committee suggested three modes for such indirect elections.
FREAUENCY OF ELECTIONS
Elections should be held annually. They should be conducted between six to eight weeks from the start of the academic session. The entire election process, from the date of filing nomination papers, campaigning and declaration ot the results, should not exceed '10 days.
ELIGIBILITY
undergraguate between ages 17 and 22 can contest. This rule may be relaxed in professional colleges where courses range between four and five years. The maximum age limit for postgraduate and research students to
contest the elections would be 24-25 years and 28 years. Although no academic siteria has been prescribed for the candidates to contest. the committee said they should not have any academic arears in their election year Candidates should have lhe minimum attendance of 75 per cent, The candidate can contest ior the post of office-bearer once and twice for the post of an executive member. Candidates will not have criminal records l.e. they should not have been tried and/or convicted of any criminal offence or misdemeanor They urould also not have been subiect to any disciplinary action by university authorities. Candidates must be regular, full time students and NOT distance education students.
FINANCIAL ACCOUNTABILITY
The maximum a candidate can spend on campaigning is Rs 5,000. Within two weeks of the result, he/she will have to submil complete and audited accounts to the college/ university aulhorities, who will publish them within
two days for examination by students.
CODE OF CONDUCT
No candidate will indulge in, nor abel, any activity, which may aggravate existing differences or cause tension between different castes and communities, religious or linguistic groups or groups of students. Criticism of other candidates will be confined to their policies and programmes, past record and work. Contestants will refrain from criticism of all aspects of private life not of other candidates. There will be no appeal to caste or communal feelings for votes and places of worship will not be used for electoral propaganda. Candidates will be prohibited from indulging in or abetting 'corrupt practices'and offences like bribing, intimidation or impersonation. The candidates will be prohibited from canvassing within 100 meters of polling stations, holding public meetings 24 hours before the end poll and the transport and conveyance of voters to and from polling stations. ?No printed posters, pamphlets will be allowed and only handmade
material will be permitted at places notned by the authorities. No defacement or destruction of property of the college/university will. be permitted. Candidates doing so will be jiointly and severally liable for that.Processions, public meetings etc. will not be permitted outside the campus and use of loudspeakers, vehicles and animals for canvassing will also be prohibited. The candidates will cooperate wilh the election ofiicers and not distribute eatables or propaganda material.
FOR POLL ADMINISTRATORS
The Election Commission/ College/ University authorities will appoint impaftial observers. ln case of deemed universities and self-financed institutions, govemmenl servants may be appointed as observers.
STUDENTS'UNION
(Applicable to +3 Degree Classes Only)
(a)Students' Union shall remain the sole tribune of students' opinion inside Kshetrabasi D.A. V College. it's detailed functions are as follows.
(b)To organize discusstions on the general, cultural, academic, national and intemational problems.
To organize debates.
(c)To invite eminent persons to address the Union.
(d)To take up such other activities as proposed by the Union and approved by the Principal.
2.membership of the Union Every bonafide student of the college is a member of the Union and is eligible for election to any ofits offices. None whose name is not on lhe rolls of the college can be a member of the Union. member's of the Staff
3.The meeting of the Union shall be open to all members of the staff who, ilthey so desire, can take part in the proceeding of the meeting.
4.Executive Committee;
There shall be an Execulive commiltee of the Students' Union consisting of the following:
(i) President
(ii) vice-President
(iii) Secretary
(iv) Assistant Secretary
(v) Class representalives
(vi) Advisor, College Union
(vii) Associate Advisors
5 a)The function of the Executive committee shall be :
(i) To draw up the programme of the Union Activities for the session.
(ii) To adopt the Union Budqet for the session.
(iii) To undertake such other activities consistent with the objectives of the Union in accordance wilh the constitution.
(b) (i) An ordinary meeting of the Executive committee will be convened by the Secretary in consultation with the Principal and the Adviser. Notice of such a meeting with date, time, place and agenda shall be given to members at least 48 hours prior to the meeting,
(ii) An extraordinary meeting of the Executive committee can be convened at any tjme by the Principal.
(iii) A meeting ot the Executive Committee shall be presided over by the president or in his absence by the vice- President or in the absence of both by any member of the committee elected at the meeting, such election being conducted by the Advisor/ Associate Advisor.
(iv) No meeting of the Executive Committee can be conducted without the Advisor/ Associate Advisor,
(v) The minute of the meeting shall be maintained by the Secretary and a copy thereof shall be communicated to the Principal through the Adviser within two days.
6. Advisor
(a.) There shall be one Adviser and some Associate Advisers appointed by the Principal-from among the members of the staff.
(b) The Adviser and the Associate Advisors shall be present at the meeting of the executive committee and at ordinary meetings of the Union. Whenever there is a meeting, they will assist the office bearers in the proper conduct of the meeting. The President may refer lo lhe Advisor any rule for interpretation and the decision of the Advisor when so refened to, shall be final
7. President
Only registered student of +3 classes of this college are eligible to stand for the Presidentship of the Union. The President shall preside over the ordinary meetings of the Union at which he is present and also over extraordinary meetings. He shall be responsible for maintaining order and interpreting the Rules.
8. Vice-President
The Vice-President must be a member of lhe Union belonging to the +3 classes. ln the absence ot the President the Vice- President shall assume all his righls and discharge all his duties.
9.Secretary
Only registered studenls of +3 classes of the college can stand for the Secretaryship of the Union. The Secretary shall arrange debates, give notice for all ordinary meetings, and record the minutes of all meetings whether annual,
ordinary or extraordinary.
10.Assistant Secretary
The Assistant Secretary must be registered sludent of +3 class. The Assistant Secretary shall assist the Secretary in the discharge of his duties and in absence of the S€cretary hewillperform allhisfundions.
11.Vacancies of Oftice
The office bearers shall hold office for the session, unless they;
(i) Cease to be members of the college,
(ii) Voluntarily resign in writing addressed to the principal.
(iii) Are removed as provided in Rule 13 mentioned below .
12.An Office bearer who fails in the proper discharge of his,/her duties can be removed by a vote of non confidence expressed by more than 50% of the members of the Union by means of a secret ballot on a date fixed by the principal for lhe purpose.
13.(a) No guest will be invited to the meeting of the Students' Union unless the name has been approved by the Executive Committee of the Students' Union.
(b) The chairs, tables, almirahs and other items used in the Sltudents' Union office will be issued in the name of the Secretary and he/she will have to return lhe same to the college ofiice before being sent up for the Univecity examination or allowed to take T.C. from the College.
(c) Amendment to any of these rules will be given effecl from lhe following academic year.
(d) The principal shall be the final authority in all matters relating to the Students' Union.
(ii) To adopt the Union Budqet for the session.
(iii) To undertake such other activities consistent with {he objectives of the Union in accordance wilh the constitution.
(b) (i) An ordinary meeting of the Executive committee will be convened by the Secretary in consultation with the Principal and the Adviser. Notice of such a meeting with date, time, place and agenda shall be given to members at least 48 hours prior to the meeting,
(ii) An extraordinary meeting of the Executive committee can be convened at any tjme by the Principal.
(iii) A meeting ot the Executive Committee shall be presided over by the president or in his absence by the Mce- President or in the absence of both by any member of the committee elected at the meeting, such election being conducted by the Advisor/ Associate Advisor.
(iv) No meeting of the Executive Committee can be conducted without the Advisor/ Associate Advisor,
(v) The minute of the meeting shall be maintained by the Secretary and a copy thereof shall be communicated to the Principal through the Adviser within two days.
DRAMATIC ASSOCIATION
(Applicable to +2 and Oegree Classes)
1. The name of the Association shafl be THE KSHETRABAST D.A.V. COLLEGE DRAMATIC ASSOCIATION,NIRAKARPUR.
2. All the students of the College are ipso-facto members of the Association.
3. The Executive committee of lhe Association shall consist of;
a. President (Principat, Ex-Oficjo)
b. vice-President and Associate vice.presidents (to be nominated by the Principal from among lhe members of the staff).
c. Sesetary, Assistanl Secretary, Dramatic Association
4. The Secretary shall maintain lhe accounts of the Association.
5. The Assistant Secrelary shall assisl the Secretary in discharge of his functions and shall assume all charges o, the Secretary during his absence.
6. (a)The principal shall be the administrator of funds.
(b)A portion ot the funds shall be set apart for acquiring permanent assets oI the Association.
(c) The Executive Committee, in its tirst meeting, shall prepare a budgel for the session, and the same will be operative after the principal approves it.
7. The Seqetary shall in consultation wilh the Mce.President organize staging of playwhich shallbe strictly confned to lhe bonafide students of the college.
ATHLETIC ASSOCIATON
(Applicable to +2 & Degree Classes)
1.The name of the Association shall be THE KSHETRABASI D.A.V COLLEGE ATHLETIC ASSOCIATION, NIRAKARPUR.
2.The aims and objectives of the Association shall be to :
a) Organise games, sports and atheletic aclivities.
b) lnculcate a sense of team spirit and sportsmanship among students-
3.a) All bonafide students are ipso-facto members of the Association.
b) All members of staff are honorary members of the Association
4.The Executive Committee of the Association shall consist of:
a. President (Principal, Ex-Officio)
b. vice-president and Associate vice-president (to be nominated by the Principal from among the members of the staff)
c. The Physical Education Teacher.
d. Secretary (to be elected among lhe studenl members)
e. Assistant Secretary ( to be elected from among the student members)
f. Captains of such outdoor games as might exist in the college in the concemed academic session.
5.The Vice-President in consultation with the Associate Vice-Presidents and the Physical Education Teacher and with the approval of the Principall shall nominate the Captains and Vice-Captains.
6.The Secretary shall be responsible for:
a. Organising aclivities as under 2 above.
b. Maintaining records and proceedings underlhe direct supervision
and guidance of the Vice-President.
7.The Assistant Secretary shall assist the Secretary in discharging his duties and shall assume all charges of the Seqetary during his absence.
8.The Principal shall be the administrator of the funds b) The Vice-President shall be superintendent of all games, sports and athletic activities.
9.The Secretary and the Assistant Secretary can not be the Captain or Vice-Captain of any game.
a) The PE.T shall maintain accounts of theAthletic Funds and store
b) He shall maintain accounts of the sports goods and other assets of the association.
10.The Principal shall be the final authority of theAssociation and may
a) Velo any resolulion and proposal of the council and any committee or Sub-.Committee and
b) Alter, amend, supplement or abrogate any or all of the these
rules.
DAY SCHOLARS' ASSOCIATION
(Applicable to +2 E Degree Classes)
1.The name of the Association shall be THE KSHETRABASI D.A.V COLLEGE DAY SCHOLARS'ASSOCIATION, NIRAKARPUR.
2.The aim and obiective of lhe Association shall be to :
(a) Organize social, cultural and academic galherings:
(b) To organize puia of the deities of leaming and wisdom(Ganesh Puia and Saraswati Puia)
3.All bonafide students of the college are ipso-faclo members of the Association.
The Executive Committee
4.The Executive Committee of the Association shall consist of:
(a) Presidenl (Principal, Ex-Officio)
(b) vice-President and Associate Mce-Presidents (to be nominaled by the Principal from among the members of the staff).
(c) Secretary to be elected from ammg the student members The Secretary with approval of the Vice-President shall prepare the budget, chalk out programmes and organize all functions of the Association and Puja in the college.
The Pdncipal shall b€ lhe finalcontroller of the Association and may at his dissetion, alter, amend, supplement or abrogate any or all of these rules.
STUDENTS' COMMON ROOM
(Applicable to +2 and Degreo Classes) :
1.The name of the Association shall be THE KSHETRABASI D.A.V COLLEGE STUDENTS' COMMON ROOM, NIRAKARPUR.
2.The aim and objeclive of the Common Room shall be to.
(a) Provide healthy recreation lo lhe students.
(b) Foster a sense of togetherness among the sludents.
3.All bonalide students of the College are ipso-facto members of the common room.
The executive committee shall consist of (a) President (Principal Ex-officio)
b) vice-President & Associate Vice.President (to be nominated by the Principal from among the members of the staff)
c) Secretary (to be elected from among the student membets)
d) Assistant secretary (lo be elected by student members)
5.The Secretary shall b€ responsible Ior;
a) Convening executive meetings.
b) maintaaning records and proceeding.
6.The Assistant Secretary shall assist the Secretary in discharging his funclions and shall assume all cfiarges of the secrelary in his absence.
7.The Account shall be maintained by the vice-President.
8.The Principal shall be the fnal controller of the common room and can at his discretion alter, amend, supplement or abrogale any or all of these rules.
ODIA SAHITYA SAMAJ
(Applicable to +2 & Dogree classes)
1.The name of the Association shall be THE KSHETRABAS. D.A.V COLLEGE ORIYA SAHITYA SAMA"I, NIRAKARPUR.
2.The aim and obiective of the Samaj, shall be to;
a) Organise meetings and purchase books, pothis and lexicons and
b) Organise activilies as would further the sludy of topics and problems pertaining to language and lilerature in general and Oriya and Sanskrit in particular.
3.All bonafide students of the Collego shall ipso-facto be members of the Samai.
4.The executive committee of the Samai shall consist of;
a) President (Principal, Ex-Otrtcu)
b) Vice-President and Associate Vice-Presidents are to be nominaled by the Principal from among the members of the staff.
c) Secretary (to be elected from among the student members)
d) Assistant Secretary (to be elected by student members)
5.The Principal shal, be fl,e flnal controller of the Samaj and may, alL his discretion, alter, amend, supplement or abrogate any or all of these rules.
SOCIALSERVICE GUILD
1.The name ol the Association shall be THE KSHETRABASI O.A.V COLLEGE SOCIAL SERVICE GUILD,NIRAKARPUR.
2.The aim and objective of the guild shall be:
a) To grant financial aid lo needy and deserving students of the college.
b) To raise a voluntary corps lo help at the time of natural calamities, accidents and at the large gathering like melas and festivals.
3.All the studenls of the college are ipso-facto members ot the Guild.
4.The Executive Committee of the Guild shall consist of:
a) President (Principal, Ex-Ofiicio)
b) The vice-President and Associate Vice-Presidenls (to be nominatod by the Principal from among the members ot the stafi)
c) Secretary (to be elected by student members)
d) Assistanl Secretary (to be elected by student members)
5.a) The Principal shall be the administrator of the funds,
b) The vice-President shall be responsable for the accounts.
6.a) Oepending on the availability of funds, annual aids shall be given to needy and deserving students of lhe college on an underlaking from lhe beneficiary that he would repay the same together wilh suitable donation when he is settled in life.
b) An aid or loan from lhe Guild is meant tor helping the students in paying the collego dues.
7.The Principal shall be the linal conlroller of lhe Guild and may, at his discretion, alter, amend, supplement or abrogale any or all of these rules.
science society
(Applicable to +2 & Degree Classes)
1 . The name of the Association shall be THE KSHETRABASI DA.V COLLEGE SCIENCE SOCIETY, NIRAKARPUR,
2. The aims and obieclive of the Association shall be to :
a) Organise meetings
b) Organize such other adivities as would further the study of the topic and problems pertaining to subiects incorporaled in the Association.
3. All students Blonging to the Science faculty and studying subjects incorporated in the associations shall ipso-facto be members of the association.
4.The Executivg committee of lhe Association shall consist ot
(a) President (PrinciPal, Ex officio)
(b) The Vice-President and Associale vice-presidents (to be nominated by the principal from among the teachers of the
association)
(c) Secretary (to be elected ftom the among student member ofthe association)
(d) Assistant secretary (to be elected from among the sludenl mambers of the association)
5. The Secrel,ary shall be responsible for:
a) Convening exeGjtive meetings.
b) Organizing aclivates as under 2 above
6. The assistrant secret,ary shall assist lhe secretary in discharging his function and shall assume all charges ofthe sectetary in his absence.
COMMERCE SOCIETY
The commerce society of K. B. D.A. V collage has been formed in the year, '1994 All the students of bolh +2 and a3 commerce classes are the members of lhe said society.
Office bearers of this society shall be nominaled by the principal afler consultation with head of the department of commerce.
CULTURALASSOCIATION
The +2 students of the college will have "THE CULTURALASSOCIATION" which is equivalent to the students' union of the +3 students
1. The executivo commitee of the cultural association shall consist of:
a) The President (Principal, Ex-Officio)
b) Adviser and Associate Advisers (members ol the staff nominated by the Principal).
c) The Seceretary (o be elected by student members)
d) The Assistant Secretary (to be elected by student members)
2.The aims and objectives and the process of elections will be the same as those of the Students' Union.
3.Eleciions of the office bearers for other societies and associations and their functions will be lhe same as for the +3 students of the College.
SCHOLARSHIPS AND FINANCIAL AID
1.Post *latric Scholarship for ST/SC :
The ST/SC student who is continuing his her post matriculation studies . Successfully in any general or Technical / professional courses in any Govt. institute or recognized. Private institute is eligible to get the scholarship.
The annual in come of lhe parenuguardian of the students should not exceed 82,00,000/- per annum.
